One calendar for company vehicles
The vehicle module of Supply Management. "Is the car free?" should not turn into a round of phone calls: the employee books from the calendar, the manager approves, mileage and fuel are recorded at key hand-over. Who used which vehicle and when is always clear.
Request, approve, hand over
The employee enters the date-time range, destination and purpose. The system prevents conflicts, the manager approves and assigns a suitable vehicle. At pick-up and return, mileage, fuel level and any damage photos are recorded; fleet admin is alerted as maintenance and inspection dates approach.
- Employee: sees available vehicles on the calendar, opens a booking request with date-time, purpose and destination.
- Manager / admin: approves or rejects, assigns vehicle and driver, resolves conflicts.
- Driver: records mileage, fuel and photos at pick-up and return; attaches expense receipts.
- Fleet admin: follows maintenance, inspection, insurance and tyre schedules in one list.
Features
Brings order to the vehicle pool
Calendar and conflict checks
Calendar by vehicle and day; the same vehicle cannot be booked twice for the same slot, an alternative is suggested.
Vehicle pool
Plate, class, seats, fuel type, licence requirement; in-service / out-of-service status.
Mileage, fuel and damage
Mileage and fuel at pick-up and return; damage photos and notes are written to the vehicle history.
Maintenance and document reminders
Date- or mileage-based alerts for periodic service, inspection, insurance, comprehensive cover and tyre changes.
Expenses
Fuel, toll and parking receipts attach to the booking; expense reports by person and department.
Usage reports
Vehicle utilisation, usage by department, mileage and fuel consumption; data for fleet sizing decisions.
Use cases
Where it helps
Shared vehicle pool
Head-office shared cars; bookings for sales and field visits.
Site and project vehicles
Vehicle and driver planning across sites, mileage-based maintenance tracking.
Service and technical teams
Technician vans, hand-over together with equipment, damage and expense records.
Technical
Under the hood
Back end
- .NET Web API, Clean Architecture, CQRS, FluentValidation
- EF Core + PostgreSQL; booking conflict rules, audit trail
- Docker on your own servers or in the cloud
Client
- Flutter (web, Android, iOS) — one codebase
- Calendar view, camera photo and receipt capture, push notifications
- Part of Supply Management: the same users and notifications
Move vehicle traffic onto a calendar
In a 15-minute online demo we walk through the flow from booking to return and discuss how to import your vehicle list.